We’ve all faced moments when something just doesn’t go as planned — a disappointing result, an unpleasant surprise, or a minor mistake. Our instinctive response might be “That’s not good,” but repeating the same phrase can sound bland or even insensitive in certain contexts.
Finding other ways to say “That’s not good” helps you communicate empathy, professionalism, or even humor, depending on the situation. Whether you’re giving feedback, reacting to news, or discussing problems, word choice shapes how your message is received.
This guide explores 30 alternative phrases you can use instead of “That’s not good,” complete with definitions, tones, and real-life examples — helping you express disapproval or concern more effectively and naturally.
Did You Know “That’s Not Good”?
The phrase “That’s not good” is one of the most commonly used reactions in English when expressing disappointment, worry, or dissatisfaction. While it’s grammatically correct, it lacks emotional nuance and can sound abrupt.
By learning more expressive alternatives, you can tailor your tone — from compassionate and diplomatic to humorous or constructive — depending on the situation.
What Does “That’s Not Good” Mean?
In essence, “That’s not good” conveys that something negative, undesirable, or disappointing has occurred. It’s a neutral phrase that can express concern, judgment, or simple acknowledgment.
However, it doesn’t show how you feel — whether you’re sad, surprised, or frustrated. So, using a richer phrase can improve clarity and emotional depth in both written and spoken communication.
Professional or Polite Ways to Say “That’s Not Good”
In professional settings, you might want to sound constructive instead of critical. Replacing “That’s not good” with phrases like “That could be improved” or “That’s concerning” softens your tone while maintaining honesty.
Such alternatives help you give feedback, handle client issues, or express disappointment respectfully — showing emotional intelligence and professionalism.
When to Use “That’s Not Good”
Use this expression or its alternatives when reacting to:
- Mistakes or errors (e.g., work errors, broken items)
- Unfortunate news (e.g., delays, rejections)
- Health or safety concerns
- Disappointing outcomes
- Unexpected problems
“That’s Not Good” Synonyms
- That’s unfortunate
- That’s disappointing
- That’s unacceptable
- That’s a problem
- That’s concerning
- That’s not ideal
- That’s a shame
- That’s troubling
- That’s unfortunate indeed
- That’s bad news
- That’s not great
- That’s awful
- That’s terrible
- That’s not ideal at all
- That’s a setback
- That’s disheartening
- That’s not promising
- That’s concerning, truly
- That’s not the best situation
- That’s a bit worrying
- That’s not what I expected
- That’s regrettable
- That’s not encouraging
- That’s not looking good
- That’s alarming
- That’s a letdown
- That’s not acceptable behavior
- That’s rather unpleasant
- That’s displeasing
- That’s not reassuring
1. That’s Unfortunate
Definition: A polite expression used to show sympathy or mild disappointment over an undesirable or regrettable situation.
Meaning: Indicates understanding and empathy without sounding harsh or judgmental.
Tone: Sympathetic and polite.
5 Example Sentences:
- That’s unfortunate; I hope things get better.
- That’s unfortunate news about the delay.
- That’s unfortunate, but we can fix it.
- That’s unfortunate; let’s find a solution.
- That’s unfortunate, though not unexpected.
Detailed Explanation: This phrase softens bad news while acknowledging the problem. It’s ideal for professional or empathetic contexts where maintaining courtesy is important.
Additional Notes: Use when you want to sound considerate and calm.
2. That’s Disappointing
Definition: Expresses dissatisfaction or sadness over an outcome that didn’t meet expectations or hopes.
Meaning: Shows that something failed to deliver a desired result.
Tone: Honest and emotional.
5 Example Sentences:
- That’s disappointing; I expected more.
- That’s disappointing to hear.
- That’s disappointing, but let’s move forward.
- That’s disappointing news from the client.
- That’s disappointing for everyone involved.
Detailed Explanation: This phrase conveys clear discontent while maintaining professionalism. It’s excellent for giving feedback without sounding harsh.
Additional Notes: Often used in performance reviews or evaluations.
3. That’s Unacceptable
Definition: A firm and assertive phrase expressing strong disapproval when something violates rules, standards, or expectations.
Meaning: Shows that the behavior or situation cannot be tolerated or approved.
Tone: Authoritative and strict.
5 Example Sentences:
- That’s unacceptable behavior.
- That’s unacceptable; we need to fix it immediately.
- That’s unacceptable under company policy.
- That’s unacceptable to our customers.
- That’s unacceptable; please take corrective action.
Detailed Explanation: This phrase sets clear boundaries. It’s ideal for leadership or managerial situations that require firmness and control.
Additional Notes: Use carefully to maintain respect while showing seriousness.
4. That’s a Problem
Definition: Acknowledges that something is causing an issue or obstacle that needs attention or correction.
Meaning: Indicates that the situation is undesirable and requires a solution.
Tone: Direct and realistic.
5 Example Sentences:
- That’s a problem we can’t ignore.
- That’s a problem we need to address.
- That’s a problem with the data.
- That’s a problem for our schedule.
- That’s a problem worth discussing.
Detailed Explanation: It’s straightforward but neutral, ideal for problem-solving discussions without placing blame.
Additional Notes: Follow with a proposed solution to sound constructive.
5. That’s Concerning
Definition: Expresses mild alarm or unease about a situation that might worsen or carry risks.
Meaning: Shows you’re paying attention and feel worried about a potential issue.
Tone: Cautious and thoughtful.
5 Example Sentences:
- That’s concerning; we should check it out.
- That’s concerning for our safety.
- That’s concerning given the recent results.
- That’s concerning; I’ll report it.
- That’s concerning; let’s take precautions.
Detailed Explanation: A balanced way to highlight possible issues without panic. It’s common in workplaces or health-related discussions.
Additional Notes: Perfect for diplomatic communication.
6. That’s Not Ideal
Definition: Politely acknowledges imperfection or inconvenience without heavy criticism.
Meaning: Recognizes something less than perfect while keeping a calm tone.
Tone: Neutral and professional.
5 Example Sentences:
- That’s not ideal, but it’ll do.
- That’s not ideal for our budget.
- That’s not ideal timing.
- That’s not ideal; we need a workaround.
- That’s not ideal, but we can manage.
Detailed Explanation: Adds balance and moderation. It’s useful when you want to address problems gently without negativity.
Additional Notes: Common in business or collaborative settings.
7. That’s a Shame
Definition: A casual phrase used to express mild sympathy or regret over something unfortunate.
Meaning: Shows you care about the outcome and feel sorry it happened.
Tone: Warm and informal.
5 Example Sentences:
- That’s a shame; I liked that idea.
- That’s a shame; maybe next time.
- That’s a shame about the weather.
- That’s a shame he missed it.
- That’s a shame; it looked promising.
Detailed Explanation: This is friendly and empathetic, ideal for light conversation when something small goes wrong.
Additional Notes: Avoid in serious contexts—it may sound dismissive.
8. That’s Troubling
Definition: Expresses concern or unease about a serious issue or bad news.
Meaning: Shows you’re disturbed or alarmed by something that needs attention.
Tone: Serious and analytical.
5 Example Sentences:
- That’s troubling news from the report.
- That’s troubling; we should investigate.
- That’s troubling to hear.
- That’s troubling for our team’s safety.
- That’s troubling, given the situation.
Detailed Explanation: Adds depth and emotion to your reaction. It’s perfect when a problem seems serious or ongoing.
Additional Notes: Common in professional or analytical discussions.
9. That’s Unfortunate Indeed
Definition: A more formal way to show sympathy and polite regret for something bad or disappointing.
Meaning: Acknowledges the negative event while keeping the tone calm and dignified.
Tone: Polite and formal.
5 Example Sentences:
- That’s unfortunate indeed; I didn’t expect that.
- That’s unfortunate indeed; let’s move forward.
- That’s unfortunate indeed, but we’ll recover.
- That’s unfortunate indeed; timing wasn’t right.
- That’s unfortunate indeed; we’ll try again.
Detailed Explanation: Adds emphasis and respect to your tone, ideal for business letters or formal emails.
Additional Notes: Pairs well with follow-up reassurance.
10. That’s Bad News
Definition: Plainly communicates disappointment or concern about an unfavorable situation or development.
Meaning: Conveys that something has gone wrong or failed to meet expectations.
Tone: Direct and conversational.
5 Example Sentences:
- That’s bad news about the delay.
- That’s bad news for our team.
- That’s bad news, but not the end.
- That’s bad news financially.
- That’s bad news we’ll need to fix.
Detailed Explanation: Clear and concise, this phrase suits informal or realistic discussions where honesty matters more than politeness.
Additional Notes: Avoid overuse—it can sound harsh.
11. That’s Not Great
Definition: Used to express mild disappointment when something doesn’t meet expectations but isn’t entirely terrible.
Meaning: Recognizes a subpar outcome while keeping your tone casual or light.
Tone: Neutral and slightly informal.
5 Example Sentences:
- That’s not great, but we’ll manage.
- That’s not great for our reputation.
- That’s not great news about the delay.
- That’s not great, though not disastrous.
- That’s not great; we should adjust.
Detailed Explanation: This phrase is useful when you want to acknowledge a problem without overreacting. It’s diplomatic and balanced.
Additional Notes: Ideal for minor issues or everyday speech.
12. That’s Awful
Definition: Expresses strong emotional reaction to something unpleasant, shocking, or sad.
Meaning: Shows genuine sympathy or disgust toward a serious issue.
Tone: Emotional and empathetic.
5 Example Sentences:
- That’s awful; I’m so sorry to hear that.
- That’s awful news about her job.
- That’s awful; how can I help?
- That’s awful, truly upsetting.
- That’s awful; nobody deserves that.
Detailed Explanation: The phrase communicates heartfelt emotion. It’s best for personal or empathetic conversations, not professional ones.
Additional Notes: Avoid in business—too emotional for formal tone.
13. That’s Terrible
Definition: A stronger version of “That’s awful,” showing deep concern or sadness over an unfortunate event.
Meaning: Indicates sympathy, disappointment, or shock.
Tone: Emotional and serious.
5 Example Sentences:
- That’s terrible; I can’t believe it.
- That’s terrible news to wake up to.
- That’s terrible; we must fix it.
- That’s terrible for the team morale.
- That’s terrible; let’s take care of it.
Detailed Explanation: Adds emotional gravity to a situation, ideal for personal conversations or empathetic responses.
Additional Notes: Best used sparingly for genuine situations.
14. That’s Not Ideal at All
Definition: A polite and understated way to say something’s inconvenient or problematic.
Meaning: Acknowledges imperfection while maintaining professionalism.
Tone: Polite and moderate.
5 Example Sentences:
- That’s not ideal at all for our timing.
- That’s not ideal at all, but we’ll cope.
- That’s not ideal at all for the budget.
- That’s not ideal at all, considering deadlines.
- That’s not ideal at all; let’s revise.
Detailed Explanation: Adds a slight emphasis to “not ideal,” suggesting concern without blame. Excellent for feedback or problem-solving.
Additional Notes: Keeps tone professional yet understanding.
15. That’s a Setback
Definition: Acknowledges an obstacle or delay in achieving progress or success.
Meaning: Recognizes a problem but implies that recovery is possible.
Tone: Realistic and motivating.
5 Example Sentences:
- That’s a setback, but not the end.
- That’s a setback for our project.
- That’s a setback, but we’ll recover.
- That’s a setback to our goals.
- That’s a setback; let’s reassess.
Detailed Explanation: Keeps the tone constructive and forward-looking, focusing on resilience rather than failure.
Additional Notes: Perfect for business, sports, or motivational contexts.
16. That’s Disheartening
Definition: Expresses sadness or discouragement when something demotivates or disappoints.
Meaning: Shows emotional impact while remaining dignified.
Tone: Gentle and empathetic.
5 Example Sentences:
- That’s disheartening news after all our effort.
- That’s disheartening, but let’s stay positive.
- That’s disheartening to witness.
- That’s disheartening for everyone involved.
- That’s disheartening; we’ll try again.
Detailed Explanation: Balances emotion and professionalism. It’s appropriate when addressing setbacks or failures sensitively.
Additional Notes: Excellent for leadership communication.
17. That’s Not Promising
Definition: A subtle way to indicate disappointment or concern about future outcomes.
Meaning: Implies doubt or uncertainty based on current conditions.
Tone: Analytical and reserved.
5 Example Sentences:
- That’s not promising based on the numbers.
- That’s not promising; we should review it.
- That’s not promising, but we can adapt.
- That’s not promising for next quarter.
- That’s not promising; let’s adjust strategy.
Detailed Explanation: Often used in professional analysis or forecasts. It shows realism without negativity.
Additional Notes: Use when discussing results or future expectations.
18. That’s Concerning, Truly
Definition: Emphasizes worry or alarm about a specific issue with sincerity.
Meaning: Shows genuine care or seriousness about a matter.
Tone: Concerned and heartfelt.
5 Example Sentences:
- That’s concerning, truly; we should act.
- That’s concerning, truly; it’s escalating.
- That’s concerning, truly; safety first.
- That’s concerning, truly; I’ll handle it.
- That’s concerning, truly; something’s off.
Detailed Explanation: Adds sincerity and emotion. Great for leadership or compassionate communication.
Additional Notes: Enhances empathy and seriousness.
19. That’s Not the Best Situation
Definition: Acknowledges imperfection or difficulty politely, with a hopeful undertone.
Meaning: Recognizes the issue without overemphasizing negativity.
Tone: Balanced and diplomatic.
5 Example Sentences:
- That’s not the best situation, but we’ll manage.
- That’s not the best situation for now.
- That’s not the best situation financially.
- That’s not the best situation, given timing.
- That’s not the best situation; we’ll fix it.
Detailed Explanation: Keeps communication calm and focused on improvement rather than blame.
Additional Notes: Excellent for team or client discussions.
20. That’s a Bit Worrying
Definition: Expresses light concern or hesitation about an issue that may worsen.
Meaning: Shows mild anxiety but keeps tone gentle.
Tone: Cautious and polite.
5 Example Sentences:
- That’s a bit worrying; let’s check again.
- That’s a bit worrying for our schedule.
- That’s a bit worrying; we should act soon.
- That’s a bit worrying, but fixable.
- That’s a bit worrying; what’s the next step?
Detailed Explanation: Conveys concern diplomatically without overreacting. Suitable for both work and casual talk.
Additional Notes: Balances emotion and control.
21. That’s Not What I Expected
Definition: Communicates surprise or disappointment when the outcome differs from expectations.
Meaning: Shows polite disagreement or confusion.
Tone: Neutral and candid.
5 Example Sentences:
- That’s not what I expected, honestly.
- That’s not what I expected from the results.
- That’s not what I expected at all.
- That’s not what I expected, but okay.
- That’s not what I expected; we’ll revisit.
Detailed Explanation: Reflects honesty and adaptability while staying polite. Ideal for meetings or evaluations.
Additional Notes: Shows curiosity and open-mindedness.
22. That’s Regrettable
Definition: A formal way to show disappointment or sorrow for something unfortunate.
Meaning: Recognizes the event as undesired yet unavoidable.
Tone: Formal and respectful.
5 Example Sentences:
- That’s regrettable; I wish it went differently.
- That’s regrettable, truly unfortunate.
- That’s regrettable; lessons learned.
- That’s regrettable; we’ll handle it.
- That’s regrettable, but understandable.
Detailed Explanation: Adds formality and grace to negative news. Often used in speeches or written communication.
Additional Notes: Conveys professionalism and empathy.
23. That’s Not Encouraging
Definition: Shows disappointment or low confidence in a result or future trend.
Meaning: Highlights pessimistic or worrying indicators.
Tone: Analytical and serious.
5 Example Sentences:
- That’s not encouraging; trends are down.
- That’s not encouraging for next month.
- That’s not encouraging, but we can pivot.
- That’s not encouraging feedback.
- That’s not encouraging for the team morale.
Detailed Explanation: Balances realism and concern, great for discussions involving performance or data.
Additional Notes: Useful for reports or constructive criticism.
24. That’s Not Looking Good
Definition: A casual way to express that a situation seems to be turning negative.
Meaning: Suggests concern about current or future outcomes.
Tone: Casual and direct.
5 Example Sentences:
- That’s not looking good; we’re behind schedule.
- That’s not looking good at all.
- That’s not looking good; errors keep coming.
- That’s not looking good; we need help.
- That’s not looking good for the deal.
Detailed Explanation: Very natural in everyday speech or quick feedback moments.
Additional Notes: Avoid in formal writing.
25. That’s Alarming
Definition: Expresses serious concern or urgency about a potential risk or danger.
Meaning: Signals that action is needed immediately.
Tone: Urgent and serious.
5 Example Sentences:
- That’s alarming; call maintenance.
- That’s alarming; we need to investigate.
- That’s alarming; data breach risk.
- That’s alarming; alert the team.
- That’s alarming; I’ll look into it.
Detailed Explanation: Emphasizes awareness and quick response. Excellent for risk or emergency discussions.
Additional Notes: Conveys authority and attentiveness.
26. That’s a Letdown
Definition: Shows mild disappointment over unmet hopes or expectations.
Meaning: Reflects feeling emotionally let down or underwhelmed.
Tone: Casual and emotional.
5 Example Sentences:
- That’s a letdown; I expected more.
- That’s a letdown after the hype.
- That’s a letdown, truly.
- That’s a letdown; maybe next time.
- That’s a letdown; it had potential.
Detailed Explanation: Common in everyday talk; conveys emotional realism without aggression.
Additional Notes: Adds authenticity to personal reactions.
27. That’s Not Acceptable Behavior
Definition: A firm response to improper conduct or standards violation.
Meaning: Clarifies disapproval with authority.
Tone: Firm and disciplinary.
5 Example Sentences:
- That’s not acceptable behavior at work.
- That’s not acceptable behavior, period.
- That’s not acceptable behavior from staff.
- That’s not acceptable behavior in class.
- That’s not acceptable behavior; take responsibility.
Detailed Explanation: Used for enforcing discipline or maintaining order respectfully.
Additional Notes: Essential for professional authority.
28. That’s Rather Unpleasant
Definition: A polite and formal expression to describe an uncomfortable or distasteful situation.
Meaning: Shows dislike without being impolite.
Tone: Polite and refined.
5 Example Sentences:
- That’s rather unpleasant, isn’t it?
- That’s rather unpleasant weather.
- That’s rather unpleasant news.
- That’s rather unpleasant; I’d avoid that.
- That’s rather unpleasant to deal with.
Detailed Explanation: Elegant alternative for formal speech or writing. Balances tact and truth.
Additional Notes: Often used in British English.
29. That’s Displeasing
Definition: Expresses dissatisfaction politely in professional or formal contexts.
Meaning: Shows subtle disapproval or disappointment.
Tone: Formal and reserved.
5 Example Sentences:
- That’s displeasing; I expected better results.
- That’s displeasing; quality dropped.
- That’s displeasing; we’ll fix it.
- That’s displeasing to hear.
- That’s displeasing; let’s correct it.
Detailed Explanation: Conveys authority and controlled criticism, suitable for executive or client language.
Additional Notes: Avoid overuse—it can sound cold.
30. That’s Not Reassuring
Definition: Indicates worry or lack of confidence after receiving uncertain or concerning information.
Meaning: Shows doubt and a desire for clarity or improvement.
Tone: Concerned and calm.
5 Example Sentences:
- That’s not reassuring at all.
- That’s not reassuring; please confirm.
- That’s not reassuring from the report.
- That’s not reassuring, but let’s stay hopeful.
- That’s not reassuring; I’ll double-check.
Detailed Explanation: Adds emotional awareness to your reaction, often used in discussions involving risk or safety.
Additional Notes: Polite but expresses firm caution.
FAQs
1. What can I say instead of “That’s not good” in professional settings?
Use “That’s concerning,” “That could be improved,” or “That’s not ideal.” They sound constructive and polite.
2. What’s a softer alternative for “That’s not good” in personal talk?
Try “That’s a shame” or “That’s unfortunate.” They’re empathetic and kind.
3. How can I express “That’s not good” formally in writing?
Use “That’s regrettable” or “That’s unfortunate indeed.” These add grace and diplomacy.
4. What’s a stronger version of “That’s not good”?
“That’s unacceptable” or “That’s terrible” express strong disapproval for serious issues.
5. What’s a polite way to criticize someone’s work without sounding rude?
Say “That’s not ideal, but here’s how we can improve it.” It balances feedback with encouragement.
Conclusion
Saying “That’s not good” is simple, but language offers many richer, more expressive options. Choosing the right phrase helps you sound empathetic, professional, or diplomatic — depending on context.
From “That’s unfortunate” to “That’s alarming,” these 30 alternatives help you react thoughtfully to bad news, mistakes, or disappointments. With the right words, you not only communicate clearly but also connect with people on an emotional and respectful level.
